Chub-e Sabz uses the minimum information needed to answer inquiries, manage membership, plan events, and serve authorized members.
Our operating rule
Personal contact details, membership records, planning notes, and internal documents are never displayed on public pages. Authorized members see only the information appropriate to their account, while the Secretary manages protected records.
Contact inquiries
The contact form collects your name, email, callback phone number, preferred reply method, topic, and message so the Secretary can respond by email, text message or phone call as requested. Providing these details is not consent to marketing. When phone alerts are enabled, the Secretary’s browser push service delivers an encrypted, generic new-inquiry notification. Alerts do not contain your message or contact details. Notification device subscriptions are stored privately and can be disabled from the Secretary desk. Submissions are not published and are retained only while they are needed for follow-up or Grotto administration.
Optional member alerts
Members may opt in on each device to announcement and upcoming-event notifications. We privately store your device subscription, category choices and delivery-attempt results. Notices contain generic text and a website link, not member records or inquiry details. Disable member alerts from the member dashboard. Secretary inquiry alerts have a separate setting.
Member accounts
Auth0 handles passwords and account verification. The website stores the account identifiers and roster information needed to authorize access. Members can see their own record; the Secretary can review the full protected roster.
Events and documents
RSVP contact details, volunteer interests, internal plans, meeting records, and member documents are limited to authorized users. Public pages receive only information the Secretary marks for public release.
Photographs
Authorized members submit photographs to private storage for Secretary review. Photographer rights, consent from identifiable people and parent/guardian permission for identifiable minors are separate requirements. Every approval includes a check of Supreme Council Code §§25.2 and 27.2; ceremonial work and restricted ritual costumes or paraphernalia must not be photographed or published.
Members-only approval does not authorize public use. Public publication requires a separate officer confirmation and a published public album. Display copies are resized and stripped of GPS and unnecessary image metadata. Original files remain private for provenance and review; a phone format converted by your browser is retained as the converted JPEG.
You can withdraw a pending submission or request removal through My Photos. A removal request hides an approved image from both galleries immediately. Anyone pictured may also request removal privately. The Secretary processes the request and may remove published images at any time.
Originals, permission confirmations and review history are retained privately while needed for review, provenance or Grotto recordkeeping. Hiding a photograph does not automatically erase its private source or audit history. Ask the Secretary for deletion or a retention review; any administrative retention will be explained in response.
Security and payments
Use a unique account password and do not upload Social Security numbers, identity documents, banking details, or other highly sensitive records. Stripe payment testing is staged but live collection is disabled. When an authorized checkout is available, payment details are entered on Stripe's hosted page; this website does not collect or store full card or bank-account numbers.
Your choices
You may ask the Secretary to correct your account information, review a contact inquiry, or remove an eligible submission. Operational and legal records may be retained where required for Grotto administration.
